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Just Between Friends – Communicate. Manage Membership. Earn Revenue. Just Between Friends is available to all units in our state free of charge! Take advantage of the opportunity to use this online system to grow and strengthen your PTA. With Just Between Friends, you can communicate with your entire school community; manage membership; create paper or online directories; earn non-dues revenue; and manage volunteers – all on a private, secure system. You can read Just Between Friends strict privacy policy by visiting www.JustBetweenFriends.com. Trainers from Just Between Friends will be here~MARK your calendar! WHEN: September 16, 2011~Friday TWO Session Times available: 11:30am to 1:30 pm-at United Way of Central NM~2340 Alamo Ave. SE-Albuq. OR 5:30pm to 7:30pm-at NMPTA Office ~3315 Louisiana Blvd. NE-Albuq. The FIRST 20 schools registering for this training will receive a $10 Gift Card from Office Max. BRING YOUR LAPTOP Bring as many board members as you would like! Don’t miss this opportunity! ~Call the NMPTA Office to Register-505-881-0712~ASAP~ Click here for more on Just Between Friends
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Community Alliance Program (CAP) Your free online resource for PTA member only coupons, report card reward certificates, innovative fundraisers, and community resources in your community and around the state! Again, free money. Please look at NMPTA’s CAP website (NMPTAPERKS.com), this is a NEW program and a trainer from CAP will be here to get you started. Don’t miss this!
WHEN: September 16, 2011~Friday THREE Session Times available: 9am to 10:15am or 10:30am to 11:45am or 2pm to 3:15pm ALL sessions will be held at: South Valley Economic Development Center-318 Isleta Blvd. SW 87105 BRING YOUR LAPTOP Register your PTA at NMPTAPERKS.com prior to training!
PLEASE SEND REPRESENTATIVES FROM YOUR PTA TO BOTH OF THESE TRAININGS!
Apply for the National PTA® Mary Lou Anderson Reflections Arts Enhancement grants today! National PTA will award up to three grants of up to $1,000 each! Deadline: Friday, October 14, 2011 at 5:00 pm EDT. Follow this link for more information or to apply: www.pta.org/artsgrants
NATIONAL PTA HAS INCREASED ITS DUES FOR THE FIRST TIME IN OVER 10 YEARS? ~DUES STARTING IMMEDIATELY WILL NOW BE $5.50 PER MEMBER, PER YEAR! STILL A BARGAIN FOR THE SUPPORT, KNOWLEDGE, RESOURCES AND PROGRAMS PTA SUPPLIES YOU AND YOUR MEMBERSHIP. (LESS THAN WHAT MANY SPEND ON A CUP OF COFFEE EACH DAY) HERE IS THE BREAK DOWN....$3.25 STAYS HERE IN NEW MEXICO AND $2.25 GOES TO NATIONAL PTA. YOU SIMPLY SEND NMPTA ONE CHECK AND WE WILL SEND NATIONAL THEIR PORTION OF THE DUES. PLEASE LET US KNOW IF YOU HAVE ANY QUESTIONS.
A Big Welcome to all New Local Board Members. We are glad you chose to serve your students and community. You will need to download the new packet from the PTA website: Welcome also to the State Board Members: President—Sue Holland President Elect—Kim Kerschen VP of Membership—Brenda Chavez Secretary—Rebecca Judd Treasurer—Vacant VP of Programs—Renata Witte VP of Legislature—Mercedes Sandoval
We are here to help! Call us at the NM PTA office for questions: 3315 Louisiana Blvd., N.E. Albuquerque, NM 87110 505-881-0712
Walk and Roll to School Day, October 5, 2011
Hi all! The New Mexico Department of Transportation Safe Routes to School (SRTS) program is once again encouraging you and your school to participate in the annual Walk and Roll to School Day (called Walk to School Day nationally), which will take place this year on Wednesday, October 5. As many of you know, Walk and Roll to School Day is an annual event celebrated around the world to promote safer, more walkable and healthier communities. Students, parents, staff and community members are encouraged to walk, bike and/or “roll” (skate, skateboard, use a wheelchair or scooter) to school on October 5 to raise awareness of pedestrians and bicyclists and promote physical activity. Fewer parents driving students to school also means less traffic congestion and cleaner air around our schools—something we can all appreciate! This is the sixth year we’ve celebrated the event state-wide in New Mexico and each year we’ve seen an increase in the number of participating schools. Last year 87 New Mexico schools registered for the event and an estimated 10,000 students participated. Nationally, more that 3,550 schools in all 50 states participated in the event. You can find out who participated in past years by visiting the International Walk to School in the USA website, www.walktoschool.org and clicking on “Who’s Walking.” As in previous years, the NM SRTS program will provide encouragement items (reflective zipper pull tags, SRTS stickers and pencils) for you to give to children who participate in your event. To add your school to the list for encouragement items, please register your event on the International Walk to School in the USA website at www.walktoschool.org. We do have limited quantities so items will be distributed on a first come, first served basis which means the sooner you register, the better your chance! The items will be mailed out at the end of September. For more information on how to organize and register an event, please visit the Walk and Roll to School Day link on the NM SRTS website (www.nmsaferoutes.com). To read about past Walk and Roll to School Day activities in New Mexico and find inspiring ideas for your event, click here to view the 2006-2008 New Mexico Walk and Roll to School Day Report. Please email me if you have questions or need additional information and feel free to forward this email to others who may be interested! Whether your concern is safer and improved streets, healthier habits, or cleaner air, Walk and Roll to School Day events are aimed at bringing forth permanent change to encourage a more walkable America — one community at a time. So I hope YOUR school will participate in the 2011 Walk and Roll to School Day event!
DID YOU KNOW? ...YOUR PTA can apply for the National PTA® Mary Lou Anderson Reflections Arts Enhancement grants today! National PTA will award up to three grants of up to $1,000 each! Deadline: Friday, October 14, 2011 at 5:00 pm EDT. Follow this link for more information or to apply: www.pta.org/artsgrants . Other grants are available at pta.org also. ...the TWO FREE workshops this Friday, September 16th are VERY important and will be extremely helpful to your PTA unit, please register now there are several time options. These workshops are to help you earn FREE MONEY and more efficient ways to communicate and work with your PTA. Call the office at 881-0712 now. Flyer attached, please send at least one representative. ...you should have an area for parents, teachers and students to find PTA information? A bulletin board, table or space on a wall framed by a border, it is important parents, teachers and others have a consistent place to find PTA information on events and programs. ...this Friday, September 16th is the LAST day you can register to receive your BACK TO SCHOOL KIT from National PTA? This is a very useful and full of helpful information. Go to pta.org and they will deliver one to your school. If you need your Unit number call Sara at the office...881-0712. ...September 30th is the deadline for turning in your membership to be considered for the Early Bird Award. (possibly winning $200 for your PTA)...here are some helpful hints for increasing membership... 1. Set up your membership table at every PTA, school, and community event. 2. Work with local businesses and other civic groups to promote PTA, partner on projects, and grow membership. 3. Make time to welcome or thank PTA event attendees and let them know the event was made possible by PTA members. Ask those who enjoyed the event to join PTA to show their support for your unit. 4. Regularly include articles about membership and a clip-out membership form in your newsletter or in community bulletin-boards or websites. 5. Publish your current membership count in your newsletter and compare it to your goal often. 6. Post basic information on your website: PTA contact information, the PTA mission and objectives, PTA background, names of board members, a current list of events and activities, etc. Keep your website current and relevant. Outdated material is a sign that no one is monitoring or maintaining your website. 7. Post PTA member benefits (PTA.org/benefits) on your website and promote the benefits of membership. 8. Track members who do not rejoin. What is their reason? What can your PTA do to get them back? 9. Show members how PTA advocacy at the state and national levels connects to what is happening in your classrooms and community. Use news from PTA Takes Action (PTA.org/advocacy) to show how membership drives real results. 10. Know that how you treat members will make PTA thrive or fail. 11. Serve your members. Do not let them leave until their requests for assistance have been addressed; then follow up to make sure members were satisfied with what they received. Use the year-round marketing and promotions materials (PTA.org/marketing) and the January Membership Campaign tools (PTA.org/january) available online.
DID YOU KNOW? (PLEASE SEND IN YOUR OFFICER LIST~ASAP!) ...YOU RECEIVED A VERY IMPORTANT EMAIL ABOUT TRAINING THAT IS VERY HELPFUL AND WILL NOT OCCUR AGAIN FOR A LONG TIME WITH TRAINERS FROM EACH OF THESE ORGANIZATIONS? PLEASE REGISTER NOW-881-0712. YOU CAN BRING AS MANY PTA MEMBERS AS YOU WOULD LIKE, JUST REGISTER EACH OF THEM.
...THE NMPTA OFFICE HAS SEVERAL BROCHURES TO PROMOTE MALE INVOLVEMENT CALLED "BEYOND BRINGING HOME THE BACON"? IF YOUR PTA WOULD LIKE SOME OF THESE YOU NEED TO CALL THE OFFICE BY THIS FRIDAY~SEPTEMBER 9TH.
...YOU HAVE UNTIL THE END OF THE MONTH~SEPTEMBER 30TH TO ENTER MEMBERSHIP FOR THE "EARLY BIRD AWARD", YOU MUST HAVE 75% OF YOUR TOTAL MEMBERSHIP FROM LAST YEAR BY SEPTEMBER 30TH AND YOU COULD WIN $200 FOR YOUR PTA.
...YOUR TIME IS RUNNING OUT TO ORDER YOUR NATIONAL PTA OFFICIAL BACK TO SCHOOL KIT...IT IS FULL OF GREAT RESOURCES TO HELP YOU RUN YOUR PTA EFFICIENTLY? SEPTEMBER 16 IS THE LAST DAY, SIMPLY GO TO PTA.ORG. IF YOU HAVE PROBLEMS PLEASE THE OFFICE-881-0712 (Remember your userid and password are on the back of your membership card)
...EVERY MEMBER OF YOUR PTA SHOULD RECEIVE A MEMBERSHIP CARD, THEY WERE IN YOUR MEMBERSHIP PACKET YOU RECEIVED FROM THE OFFICE IN AUGUST?
...National PTA® presents a new innovative opportunity from Comcast®. Internet Essentials provides affordable Internet service to households with children who receive free school lunches under the National School Lunch Program. Families who participate in the program will receive the following: · Affordable Internet at $9.95/month + tax. No price increases, activation fees, nor equipment rental fees. · A low cost computer, available for $149.99 + tax · Free Internet training 1) ACQUIRE MATERIALS: Assist with the distribution of Internet Essentials information and materials to those you serve. To order these materials, please visit the Internet Essentials Partners Portal to register your PTA® chapter as an Internet Essentials partner. 2) HELP SPREAD THE WORD: Actively spread the word and help encourage participation in the Internet Essentials program. For example, you can: · Share information about Internet Essentials on by posting on your website, promoting it in newsletters, hanging posters in local club sites, distributing brochures through e-mail distribution or word-of-mouth with board, staff members, and volunteers, and attending local Internet Essentials launch events. · Reach out to your local school districts, school principals and other community partners. · Use your social media outlets to spread the word to your constituents. · Author "Letters to the Editor" in local papers. 3) ENCOURAGE PARTICIPATION: Help kids in your schools who you think might qualify for Internet Essentials by signing up at InternetEssentials.com. *SEE ATTACHED FLYERS IN BOTH ENGLISH AND SPANISH...ANOTHER PTA BENEFIT. PLEASE DISTRIBUTE TO YOUR PARENTS .
Special Edition Did You Know
SPECIAL EDITION DID YOU KNOW??
...ALSO~Due to overwhelmingly positive response, National PTA’s Urban Family Engagement Initiative will be hosting a repeat broadcast of the Grandfamilies PTSA: Empowering Grandparents and Relative Caregivers to Support Children/Youth’s Academic Achievement webinar. Please feel free to forward this invitation to others in search of resources!
DID YOU KNOW? ...YOUR MEMBERSHIP REPORT IS DUE~THIS WEDNESDAY, AUGUST 31ST? Your Membership Reports are in the Membership Packet that was sent with the President and Treasurer's Packet, the end of July. Also if you need more Membership Cards, contact the office ASAP, 505-881-0712.
...WE NEED YOUR OFFICER'S LIST SENT IN ASAP? Please send in your Officer's List, even by fax 884-0793, this assists us in getting the appropriate information to the correct person.
...Gonstead Family Chiropractics~is offering School Event Free Kids Exams~at your PTA Meeting at YOUR school~students bring their backpacks (with books) and they check to make sure they are wearing them properly to be sure they are not hurting their backs. They will also check for scoliosis (possible spinal curvatures), not obligation. If you are interested call soon and ask them to come to your school only available for the month of September. 8001 Wyoming Blvd. NE, Ste D-4 Albuquerque, NM 87113 (505) 884-8584 1632 Alameda Blvd NW Albuquerque, NM 87114 (505) 922-9444
...Back to School Kit from National PTA can still be ordered? Go to pta.org and order your kit, not even half of our schools have ordered theirs...it is FREE with great resources. September 16th is deadline to order.
...HEALTHYLIFESTYLES GRANT DEADLINE THIS FRIDAY, SEPTEMBER 2ND? Go to pta.org for more information.
...EACH OFFICER HAS SPECIFIC DUTIES? Here are the Treasurer's from the Money Matters Quick Reference you can find on the pta.org website. You can look at Quick References for other Officers also.
Duties of the Treasurer 1. Keep up-to-date on nonprofit financial issues by reading relevant materials and pursuing appropriate training. 2. Chair the finance committee (if required in the bylaws). 3. Assist in developing the budget. 4. Manage the funds of the unit. Keep an accurate and detailed account, in the treasurer’s permanent book, of all monies received and paid out. Submit a report at ALL regular meetings of the association. The report should include the total balance on hand at the beginning of the month covered by the report, the separate amounts received and credited to the general fund, the state and national portions of dues, the special funds (if the association carries any special funds such as a scholarship or endowment), other receipts, itemized disbursements, the balance on hand in each fund, and the total balance on hand at the end of the month. Be prepared to answer all questions promptly, and have the records available at the meeting.
6. Receive all monies for all accounts—local, state, and national per capita dues, gifts, etc. Receipts should always be issued for amounts of cash received. 7. Deposit all monies in a bank approved by the executive committee/ board of the association in the name of "_______ Parent Teacher Association, ______, Treasurer.’’ Night deposits and 24-hour banking can and should be used as needed. 8.Monies should never be kept at the treasurer’s home. Association funds should not be deposited in the personal account of the treasurer, nor should they be deposited in the school activity account. 9. Pay by check all bills as authorized. Two signatures should be required on all checks. The procedure for authorizing disbursement and the established authorizing parties—the president, board executive committee—should be spelled out in the association bylaws. All bills must be paid by check—never by cash. As a general rule, purchases should not be made without written authorization. The bylaws should require that checks be signed by two people, usually the president and the treasurer. Individuals authorized to sign checks should not be related to each other by marriage or any other relationship. Never sign a blank check or a check made out to "cash."
10. Keep the record of the national and state portions of membership dues and all other national and state monies separate from the record of the general funds of the local PTA.
11. Forward to the state PTA—through the channels and at the times designated in the state bylaws—the state and national portions of membership dues, together with all other monies that belong to the state and National PTA. Each remittance should be accompanied by a statement showing the name and address of the PTA and the number of PTA members. The National PTA office requires a complete list of names and addresses (including e-mail addresses) of PTA members.
12.Cooperate with the membership chair and the secretary in keeping an accurate list of the PTA membership.
13. Preserve all check requests, receipts, bank statements, and canceled checks, and submit all of these to the auditor in preparation for the annual audit. Arrange for the annual audit.
14. Prepare for the treasurer’s successor all books, papers, and correspondence pertaining to the office of treasurer, including the audited books, approved and paid bills, canceled checks, plans, and procedures. Transfer all materials to the incoming treasurer in a timely manner.
15. Keep canceled checks, paid bills, etc., for seven years. This procedure provides the PTA with sufficient background documents and material should any questions arise. Note: All PTA monies and other assets, including checking accounts, savings accounts, and certificates of deposit, are the property of the PTA. Treasurers who have custody of funds shall maintain complete and accurate records of their receipts and disbursements.
For those of you outside Albuquerque, maybe you can encourage your school system to do something similar.
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